In general, the Foundation’s Allied Support Group meeting will be held semiannually usually in conjunction with the SGO Annual Meeting and with another national meeting of the group’s choice. The Foundation Advocacy Committee Chairman, the Foundation Chairman, or their designees, will chair the meeting. Member organizations shall, in most instances, be represented by 1-2 designees of their choice with the understanding that these individuals are decision makers within the organization. Each member organization will be allowed one vote. Member organizations may send other representatives to observe proceedings of the Allied Support Group Meeting pending approval by the Foundation Advocacy Chairman. The Foundation will cover the cost of food and beverage at the Allied Support Group meetings.
The agenda for the meeting will be developed by the Foundation Executive Director, Director of Advocacy Relations and Advocacy Chair, with input from member organizations. In general, the agenda will include consideration of new organizations for membership, a general information sharing session, and other action items regarding special projects, topics of interest to the community, and administrative issues. Each member organization will have the opportunity to give a verbal report of key activities or projects; a 1-2 page written summary of other activities may be prepared by member organizations for distribution at the meeting as a means to supplement the verbal report. Minutes of the meeting will include new collaborative ideas and approved actions. The Foundation office will continue to maintain a file of all meeting agendas, meeting minutes, and written reports from organizations (when submitted).